Command Centre — Staff Portal

Updated Tue 21 July 2026, afternoon · regenerated after every working session

Status: ALL 5 sites now on your GitHub — ThirdMedia, Pregnancy AI and Gloucestershire AirCon live; Bristol + Gloucester Will Writing moved to GoDaddy today and propagating (old caches clear within ~4 hours) · new Gloucester logo sitewide · certificates issuing · content drafts due Friday.

The office hover a desk to see what they're working on

Needs you

Click the FormSubmit "Activate Form" link in bristolwillwriting1@gmail.com — resent Tue ~2pm, check spam. Both will sites are LIVE, so enquiries only flow once this is clicked.1 min

AI Hotline: run the 20-minute Supabase setup (checklist in the aihotline-backend repo README), then paste James the keys.20 min

Review George's two published articles (live now, pre-approved by you): Bristol: probate fees rise to £526 and Gloucester: pensions and IHT from April 2027. Shout if anything needs changing.5 min

Build the image bank: drop licensed photos or your ChatGPT images into an images subfolder of "Will Writing Sites" on your desktop. Needed for the Devon + Birmingham builds, blogs and socials.ongoing

Mark the two "TEST — contact form works" emails as Not Spam (thirdmedia + aircon inboxes) so real enquiries hit the inbox.1 min

Ticks save on this device and grey the item out. The Command Centre reconciles at the next briefing — or just tell Claude "done" and it updates everywhere.

The week in review — what got done

Mon eve✓Command Centre built: staff, queues, briefings, dashboard — James
Mon eve✓Pregnancy AI rescued off cancelled Webflow and relaunched the same night: 70 pages, forms, HTTPS — James + you (DNS)
Overnight✓Gloucestershire AirCon: named, domain bought, site built and branded with your artwork, launched, news section publishing — whole team
Tue am✓Aircon lead pipeline live end-to-end; guide prices approved; briefings switched to weekdays, plain English — you + James
Tue am✓Google's sitemap errors fixed within the hour of you spotting them; full SEO sweep on both new sites — James
Tue pm✓Topical research delivered: probate fees +75%, pensions into IHT 2027, heatwave-pregnancy guidance, energy cap +13% — Ying
Tue pm✓ThirdMedia + both will-writing sites cloned to GitHub, SEO-verified page-by-page, forms pre-wired — James
Tue pm✓AI Hotline backend scaffold shipped: database schema, security policies, API spec, your setup checklist — James
Tue pm✓ThirdMedia cut over — the flagship now serves from your GitHub, email untouched, contact form live — you + James
Tue pm✓This portal: built, deployed, live at staff.thirdmedia.io with tick-off tracking, animated office + Pika Drive — James
Tue pm✓Bristol + Gloucester Will Writing cut over — DNS moved from Krystal to GoDaddy, minimal clean zones, both armed on GitHub — you + James
Tue pm✓New Gloucester Will Writing logo applied sitewide (nav, footer, icons) from your artwork, cleaned to a proper transparent asset — James
Tue pm✓ThirdMedia contact form rebuilt native — Typeform dependency gone, same questions, straight to your inbox — James

Coming up

Today⏳HTTPS certificates for thirdmedia.io, staff, Bristol + Gloucester — automatic, James checks at 4pm
Wed–Thu✍George drafting: weekly blogs + socials for ThirdMedia, Bristol, Gloucester, Pregnancy AI
Fri 25📋First content batch lands in your approval pile (and here in the portal)
Mon 28📊Ying's first weekly portfolio review: where your time and money are working hardest
Next🏗Devon + Birmingham Will Writing builds: completing the 4-site fleet, unique copy per city
Mon 4 Aug🔔Automatic reminder: phone number on the aircon site, yes or no
When you say📈Google session (15 min): Analytics + Search Console everywhere, enquiries into a sheet

The staff

James

PM, webmaster & SEO

Cut over ThirdMedia AND both will-writing sites today; watching certificates + propagation; Devon/Birmingham builds next; Hotline functions once your Supabase keys arrive.

George

Content & social

Drafting the Friday batch from Ying's hooks: four businesses, blogs + socials, distinct voice per brand.

Ying

Portfolio strategist

Topical research shipped; watching the cotswoldaircon.com squatter; building Monday's first portfolio review.

Carla

Accounts & commercial

Enquiries-to-one-place design ready (inbox now, sheet at the Google session). Awaiting first numbers.

The businesses

ThirdMedia on GitHub, live Gloucestershire AirCon live + taking leads Pregnancy AI relaunched Bristol Will Writing clone ready Gloucester Will Writing clone ready AI Hotline backend prep Atavo David's build

Drafts awaiting sign-off

First batch lands Friday 25 July. Approve in Claude, or copy approved text from here to post yourself.